Leasing
Your own leasing account area: lease documents, a traffic-light payment schedule and machine training
Leasing a disinfection machine should be the simple part. In practice the admin around it is where clients lose time: which month are we up to, was that invoice settled, when does the term end, and — the one that matters most on site — is the person running the machine this week doing it the way they were trained. From October 2026 all of that sits in one private account area, included with every lease.
In short
From October 2026 every lease client gets a private, password-protected account area at no extra cost. It holds the signed lease and its dates, a payment schedule covering the whole lease with green for paid, amber for due and red for missed, one-click invoice copy requests, step-by-step operating and maintenance guides for the fogger and the electrostatic sprayer, and a machine request that comes straight to us for authorisation and a delivery date.
5 min read ·
Your lease and its dates, not a folder somebody has to find
Every lease appears with its reference, the site it covers, the start and end dates, the machine count and the monthly figure. The signed document itself opens from the page through a private, time-limited link, so the version you look at is the version you signed.
The account area also warns you as a term approaches its end, rather than a renewal arriving as a surprise. If you are running several sites on separate leases, they are listed together under one company account with a named login for each person who needs access.
- Signed lease documents opened through a private, expiring link
- Start and end dates with renewal warnings well ahead of the end of term
- Machines on site, by serial number, site and last service date
A traffic-light payment schedule for the whole lease
This is the part clients asked for most. Rather than a running list of invoices that only makes sense to accounts, the schedule is laid out in advance for the full length of the lease — for example a payment on the first of every month for 36 months.
Each line then carries a colour. Green means received and reconciled. Amber means it is due, or due shortly. Red means it has been missed and needs attention. One glance tells a finance manager, a general manager and an auditor the same thing without a phone call, and every line shows the reference, the date and the amount.
Payments are not taken in the account area. Invoicing and collection stay with our normal accounts process — the schedule is there so nobody has to reconstruct it from an inbox. If you need a copy of any invoice, there is a request button on the line itself and it comes back to you by email.
- Green — received and reconciled
- Amber — due now or due shortly
- Red — missed and needing attention
- Request a copy of any invoice from the line it relates to
How-to and maintenance guides for every machine you lease
The second half of the account area is a working library for the machines themselves, written for the person holding them rather than for a procurement file. There is a section for the fogger and a section for the electrostatic sprayer, and each one covers three things: what the machine actually does, exactly how to run a treatment, and how to look after it.
The fogger section walks through cleaning first, preparing the room, filling with the supplied solution, setting the room volume, starting the cycle behind a do-not-enter card with the safe entry time, leapfrogging to the next room while it runs, and logging the treatment. The electrostatic section covers the same ground for targeted work: confirming the charge is on, working at about an arm's length, top to bottom and back towards the door, and leaving the dwell time instead of wiping it dry.
Maintenance is set out as a schedule, not a paragraph — what to do after every use, weekly and monthly, plus a short list of things never to do and a troubleshooting section for the faults that actually occur: weak or uneven mist, a cycle stopping early, patchy electrostatic coverage, a spluttering spray, a battery that no longer lasts the round.
- What each machine does and where it earns its place
- Step-by-step treatment procedure for the fogger and the sprayer
- After-use, weekly and monthly maintenance schedules
- Troubleshooting, plus a clear line on when to stop and call us
Why this matters more than it sounds
A leased machine only delivers if it is used properly every week, by whoever is on shift. Staff move on, and a new starter usually learns from whoever is nearest. Having the procedure and the maintenance schedule on screen, tied to your own lease, means the standard does not drift between shifts or between sites.
It also makes the evidence side easier. Treatment logs, service dates and machine records in one place are what an auditor, an insurer or a client asks for after an incident — and it is far easier to keep a preventative round honest when the account area shows where you are up to.
Requesting extra machines
If a site needs another machine — a new building, a seasonal peak, an outbreak — the request is raised in the account area with the quantity, the site and the date it is needed by. It reaches our team immediately, and we confirm authorisation and a delivery date before anything ships.
Nothing is dispatched automatically. The request removes the email chain, not the human decision on the machine and the delivery date.
Frequently asked
- When is the account area available?
- October 2026, included with every lease at no additional cost. Existing lease clients are set up first; ask us if you would like early access.
- Can we pay through the account area?
- Not at launch. Invoicing and payment stay with our accounts process. The account area shows the payment schedule for the whole lease with green for received, amber for due and red for missed, and lets you request a copy of any invoice.
- Who can see our information?
- Only the named people you ask us to set up, each with their own login. Access is scoped to your own company account, and lease documents open through private links that expire.
- Does the machine guidance replace training?
- No. Training and competency sign-off still happen on site, and your survey sheet sets room volumes, dose, dwell and safe entry times. The guides are the reference your team uses between visits and when a new starter joins.
- Do you cover both the fogger and the electrostatic sprayer?
- Yes — each machine type has its own section covering what it does, the treatment procedure, the maintenance schedule and troubleshooting.
Sources: material published by Sanondaf UK at sanondaf.co.uk (news, research and case studies) and the technical and commercial documentation held by the Shropshire & West Midlands office. Figures are indicative and confirmed at survey. Efficacy is stated as up to 99.9999% reduction.